This is an extract from the 30 Day Time Management Challenge by Clare Evans
If you want to work more productively and more efficiently it helps to group similar tasks together.
When you’re planning your day – divide the tasks into groups and divide up your day into ‘chunks’ rather than spreading tasks throughout the day or doing them in order, as they arise or scattered throughout the day.
Group several phone calls together, plan a chunk of time to do your email. Set aside chunks of time to do client work or your finances, marketing etc.
You’ll get through phone calls quicker if you make several calls at the same time. You’ll get into ‘phone mode’ and be more efficient. You might even find that you even manage to do the ones you’ve been putting off.
The same applies to emails – do several emails at one time. In the same way that being distracted wastes time, so does switching tasks. While multi-tasking (working on several different tasks at once) can work, you’re more likely to find that you pay less attention to each task, are more easily distracted and won’t work effectively.
If something comes up during the day – i.e. you realise you need to make a phone call. Don’t break your flow (unless it’s urgent) but leave it until you have a couple of calls to make.
Chunking can also be useful for grouping tasks that can be done within the same timeframe. For instance if you’re going to a meeting, what else could you do on the way there and back – or consider arranging two meetings in the same area to make the most of your time.
Have you tried chunking? Does it work for you? What other time management tips do you have for our readers? Let us know in the comments below!
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